When people think of data rooms, they’re probably thinking of the due diligence process that is used for merger or acquisition (M&A) deal in which both parties review the documentation that is critical to business. However, these days, data rooms are used for much more than M&As They also assist with fundraising and equity transactions and company restructuring.

There are numerous types of software solutions for data rooms and it is crucial to select one that is suitable for your business. Ideally, it should be easy to get started and be accessible from anywhere in the world, with secure logins, encryption technology and tools to identify unauthorised access or downloads.

Another important feature is the ability to create a folder structure that matches your project/due diligence requirements and easily assign reading and uploading tasks to team members within the organization advisors, as well as third-party partners. Access permissions can be customized at the level of the folder and document. Also, when it is the Q&A discussion phase of an upcoming agreement, look for the solution that comes with an intuitive and effective editor that is wiki-like and scottish-clp.com/how-to-start-performing-with-a-virtual-data-room/ makes it easy to add notes that are only viewable by you (and not the other party).

The best online data room comes with a variety of reports that give administrators a complete view of the activities of users. This includes what documents were seen, as well being able to tell if they were printed or downloaded. Users should be able to export their data in encrypted format, if needed. Choose a provider that provides 24 hours of technical and account management help.