Organizing data is about keeping research materials and files in a way that makes them easy to locate and comprehend. This includes organizing and labeling the files in a way that makes them easy to locate and ensuring that materials and files which are related are linked in a meaningful manner, and ensuring that descriptions and metadata are clearly linked to and are associated with files.
No matter if the files are stored in a hierarchy of folders or as individual files it is essential to consider the way they will be organized and labeled. It is essential to select the same naming system for your files. This will help you identify all your data and materials at a later time. A README or a short text file can be added to the folder.
In addition to providing access to files and data, good data organization can also be a valuable tool for ensuring that research can be replicated, and it is recommended to plan out the folder hierarchy and the naming conventions at beginning of every project. These practices should be documented and shared with colleagues, and included in the onboarding documentation for new members of the research team.
A solid data governance system can help a business save money by enhancing transparency and reducing wastage. Data errors can cost organizations significant amounts of money. It is believed that incomplete or incorrect data can cost US companies between 15% and 25% of their revenue each year. Adopting dependable software that aids in the creation, cataloging and management of data could help mitigate these issues.
